Mitigating GRC risks for SAP systems
Making the RESPAREA responsibility the organisational level
Many tools that offer to simplify care operations of the transaction PFCG work Excel-based. The complete roll data is stored and processed in Excel. Then the Excel file is uploaded with a special programme and generates roles and role changes. While this all looks very comfortable (and probably is at first), it has its drawbacks in the long run.
Dialogue users are intended for use by natural persons who log in to the SAP system via SAP GUI (dialogue login). The dialogue user is therefore the most frequently used user type. The defined password rules apply to him. If the password is set by the administrator, it will get Initial status and must be set by the user at login again to get Productive status.
Archive change document management for user and permission management
Transaction PFCG also offers you the option of automatically collecting permissions. Not every transaction entered into a single role via a role menu necessarily needs its own permission entry in the permission tree, because some transactions have identical or similar permission proposal values.
With more than 28 users, the simple Copy & Paste in the user selection no longer works. However, this does not mean that you have to care for all users individually! It is common for you to make mass changes to users in the SAP system, such as changing role assignments, locking a group of users, or having to adjust their validity dates. Unfortunately, there is no button in the start image of the transaction SU10 that allows users to be pasted from the clipboard. While Copy & Paste allows you to insert users from the clipboard, this feature is limited to the visible area. Therefore, it is not possible to add a list of more than 28 users, which can be very difficult for long lists.
For the assignment of existing roles, regular authorization workflows require a certain minimum of turnaround time, and not every approver is available at every go-live. With "Shortcut for SAP systems" you have options to assign urgently needed authorizations anyway and to additionally secure your go-live.
You can view these changes as a simulation in advance.
At www.sap-corner.de you will also find a lot of useful information on the subject of SAP authorizations.
Make sure that the client-independent tables for logging are always logged when the parameters are not set to OFF.